Optimize Training Success with Educational Controlling and LMS

This is where educational controlling comes into play: it allows companies to measure, analyze, and continuously improve the effectiveness of their training initiatives. By using a modern Learning Management System (LMS), educational controlling can be optimized to enhance employee efficiency and learning outcomes in the long run.

In this overview, you’ll learn what educational controlling is, how it applies to different learning formats, and how an LMS can provide valuable insights. We will also present practical alternatives to traditional methods and explain the consequences of a well-thought-out educational controlling system for academies and training centers.

Challenges in Educational Controlling

Measuring learning outcomes is a complex task, with challenges arising from both qualitative factors like individual motivation and the quantitative aspects, such as test results and course completions.

• Qualitative vs. Quantitative Measurement: Traditional assessments like tests and certificates often capture short-term knowledge but not long-term skill development or practical application. Qualitative evaluations, such as feedback or 360-degree reviews, are harder to quantify and can be subjective.
   
• Limitations of Traditional Methods: Many companies rely on simple metrics, such as participation rates or course completions. However, these metrics can be misleading, as they often don’t indicate whether the learning was meaningful or whether employees can apply the knowledge.
   
• The Role of the LMS in Overcoming These Challenges: An LMS enables the automatic tracking of a wide range of learning activities, providing a more comprehensive data set. Advanced analytics, such as learning analytics, offer deeper insights into learning behavior and progress.

A) Educational Controlling in Classroom-Based Training

In traditional in-person training, learning outcomes are usually measured through feedback forms, tests, or trainer observation. However, these methods are not always accurate.

• Typical Measurement Methods: Trainers often use feedback forms to gather participant opinions about the training. Tests at the end of the session aim to verify that knowledge has been acquired in the short term.
   
• Critical Analysis: Feedback forms provide subjective impressions, and end-of-course tests often only measure short-term retention, which may be quickly forgotten. The actual transfer of learning into everyday practice remains unclear.
   
• Technological Support: An LMS can help document learning progress during and after classroom training. For example, tests and performance evaluations can be integrated into the system and linked to future work performance.
   
• Alternative Approaches: A better method to assess long-term learning success is competency measurement, where it is checked if the newly acquired skills are applied in the workplace. 360-degree feedback enables a holistic evaluation by supervisors, colleagues, and the participants themselves.

B) Educational Controlling in Webinars (Virtual Classrooms)

Webinars offer flexible learning opportunities, but measuring success is often more difficult. Interaction data like participation frequency and engagement in discussions are commonly used indicators.

• Measuring Attention and Engagement: Often, webinar providers measure how many participants actively engage in Q&A sessions or submit questions in the chat. Attendance throughout the event is also tracked.
   
• Critical Analysis: These metrics offer limited insight into actual learning success. High participation, for example, doesn’t necessarily mean that participants have understood the material or can apply it. Moreover, the long-term impact is often unclear.
   
• Technological Support with LMS: An LMS can automatically track attendance, gather feedback, and make learning materials available for participants to revisit, increasing the likelihood of learning success.
   
• Improvement Potential: Using gamification elements like quizzes during the webinar can boost engagement. Real-time analytics tools allow facilitators to monitor participant progress and adjust the session in real time.

C) Educational Controlling in E-Learning on Learning Platforms

Elearning provides extensive opportunities for tracking learning progress since virtually every learning activity can be measured. Common KPIs include course completion rates, time spent on modules, and quiz results.

• Typical KPIs: In e-learning environments, learning paths can be closely monitored. KPIs such as course completions, quiz results, and time spent on different modules offer a quantitative evaluation.
   
• Critical Analysis: However, these metrics often only give a surface-level insight into actual learning success. While course completion might indicate that someone finished the course, it doesn’t tell whether they truly understood the material or can apply it.
   
• Technological Support with LMS: Modern LMS platforms offer learning analytics to better understand learning behavior and identify gaps in the learning process. Adaptive learning paths can help foster individual learning progress more effectively.
   
• Practical Alternatives: Simulations and case studies provide practical tests that assess theoretical knowledge in real-world scenarios. These methods offer a much clearer understanding of whether employees can apply what they have learned.

• Typical Measurement Methods: Blended Learning uses online metrics such as completion rates, quiz results, and time spent on the platform, along with traditional evaluation methods from classroom training, like feedback forms and trainer observations. The combination of various data sources provides a more comprehensive view of learning progress.

• Critical Analysis: Although Blended Learning combines the benefits of different learning methods, interpreting data from both in-person and online formats can be challenging. Ensuring consistent knowledge transfer across both environments is key. Often, more emphasis is placed on the classroom component, while online elements may receive less attention.

• Technological Support with LMS: An LMS can centrally track all learning activities from both online modules and in-person training. It allows the automatic synchronization and analysis of progress in both areas. Learning analytics helps identify which formats are more effective and how they work together.

• Alternative Approaches: To fully measure success in Blended Learning, hybrid approaches are needed. In addition to traditional methods, micro-assessments after each online and in-person module can continuously gauge knowledge retention. Peer reviews and competency tests offer a practical and long-term evaluation by reflecting the direct application of knowledge in the workplace.

• Post-Training Employee Performance: The true value of training shows when the knowledge is applied in everyday work. A real success assessment should not only rely on tests but also on behavioral observations in the workplace.
   
• Learning Technologies for Advanced Success Measurement: LMS-powered learning analytics and artificial intelligence (AI) can help identify learning patterns and track training success over extended periods. These technologies provide a more holistic and realistic assessment of learning outcomes.
   
• Long-Term Evaluation vs. One-Time Assessments: Instead of evaluating success only once after a course, companies should track it over time. Using performance support tools, which assist employees in their day-to-day tasks, allows for ongoing monitoring of learning transfer into practice.

• Which KPIs Really Matter? Not all metrics are equally important. Academies should focus on KPIs that reflect not just the learning process but also the long-term impact on business success.
   
• How Can Personalized Learning Paths Be Integrated? A modern LMS can offer personalized learning paths that are tailored to the individual needs and prior knowledge of learners.
   
• How Can Training Be Aligned with Business Goals? Educational controlling should not be viewed in isolation but should be closely linked to the company’s strategic objectives. This requires continuous alignment between HR, management, and learners.
   
• What Data Privacy Issues Are Relevant? LMS data must comply with data protection regulations, especially when personal data and learning progress are being tracked.

Blended Learning, webinars, e-learning, and classroom training each offer unique learning formats, but they also come with specific challenges for educational controlling. Traditional methods like feedback forms or completion rates often provide only superficial insights into learning success.

A modern Learning Management System (LMS) allows for comprehensive tracking and in-depth analysis of learning progress. LMS-powered technologies like learning analytics and micro-assessments enhance the accuracy of measurements and enable continuous success monitoring. To ensure long-term learning outcomes, companies should adopt hybrid approaches that combine both qualitative and quantitative data, while also considering the practical application of newly acquired skills.

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Since 1998 SoftDeCC is working closely with major training centers and academies. This results in a unique experience with training requirements.

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