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Tips from the Everyday Life of Academy Managers
Anyone who organizes seminars and training knows: planning is everything. But there are some tricks and tips that make your work not only more efficient but also more relaxed. These life hacks come straight from practice—maximizing benefits with minimal effort.
Hack #1: "The 72-Hour Rule Turbo"
Don’t get lost in hours of planning. Experts recommend limiting the planning of a course to a maximum of 72 hours. Use software with templates and automated workflows so you can focus on key decisions.
Hack #2: "Registration Without Chaos"
The registration process is often the first contact with your participants. Use automated systems where participants enter their own data to avoid duplicate entries and reduce administrative work.
Hack #3: "Course Material as an Asset
Manage course materials centrally and provide them digitally. This way, they are easily accessible during the seminar and for participants after the course.
Hack #4: "Boost Customer Satisfaction"
Automated booking confirmations, reminders, and clear communication about course information increase customer satisfaction and ensure smooth processes.
Hack #5: "The Double Calendar"
Avoid scheduling conflicts by using two calendars: one for internal meetings and another for external training. This helps you keep an overview and react quickly to changes.
Hack #6: "Efficient Use of Online Tools"
Rely on online collaboration tools like Zoom or Microsoft Teams. Schedule short test runs before the training to identify and resolve technical issues early.
Hack #7: "To-Do Lists for Trainers"
Create simple checklists for your trainers, covering all the necessary steps and materials. This ensures that nothing important is overlooked and the process runs smoothly.
Hack #9: "Create Bundle Offers"
Offer packages of multiple trainings or courses that provide additional value. This increases the attractiveness of your offer and makes it easier for participants to book multiple events at once.
Hack #10: "The 10-Minute Rule"
Schedule buffer times: a 10-minute break after each training block to handle the unexpected and give participants time to absorb what they've learned. This helps prevent delays and reduces stress.
Hack #11: "Proactive Problem Handling"
Prepare for typical challenges: technical issues, unexpected absences, or questions about course organization. Have a Plan B for every situation to minimize disruptions to the flow of the course.
Hack #13: "Early Bird Discounts & Last Minute Incentives"
Create a comfortable learning environment that is not only functional but also inspiring. Optimize lighting, seating arrangements, and room temperature to promote learning.
Hack #14: "The Digital Business Card"
Create a digital info page for your training sessions, containing all important details, dates, and contact information. Participants can access relevant information anytime without needing to contact you.
Hack #15: "The Follow-Up Tool"
Schedule a follow-up session with your team after each training. Discuss what went well and where there is room for improvement. A structured follow-up ensures you learn from every course and continuously improve.
Hack #16: "Participant Self-Service"
Why should you always be the go-to person for small organizational questions? Allow your participants to update their own data, sign up or withdraw from courses, and access course information themselves. A participant portal not only saves time but also gives your customers a sense of control and autonomy.
Is your Seminarmanagement Software up to it?
These life hacks help you organize your training more efficiently, reduce stress, and ensure a smooth execution. Small adjustments can make a big difference! We will be happy to show you all tricks and adjustments within TCmanager® Training Administration, to make improve the efficiency of your academy.
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Since 1998 SoftDeCC is working closely with major training centers and academies. This results in a unique experience with training requirements.
Our Learning Management System TCmanager® is designed to adjust to individual corporate learning processes and address evolving challenges. More...
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