Professional Training Administration Software
Increase Efficiency in Training Management with TCmanager® Seminar Management
TCmanager® Training Administration Software is suitable for all advanced training centers and academies, for managing their complete course and training offer for internal and external clients.
The TCmanager® seminar management system is a comprehensive, web-based all-in-one software solution specifically designed to optimize the planning, management, and billing of seminars, courses, workshops, online courses, and blended learning.
- Time Savings: Automation of many administrative processes and reduction of paperwork.
- Increased Efficiency: Optimization of event planning and execution through intelligent features and centralized data management.
- User-Friendliness: Task-specific customizable interface, flexible configuration options, and comprehensive support.
- Scalability: Adaptable to the specific needs of businesses, educational institutions, and seminar providers.
Automated resource planning for rooms, equipment and trainers, as well as assignment of tests and course documents are facilitated by TCmanager® Learning Solution.
Publishing your training offer such as seminars, training programs and elearnings in structured training catalogues on the learning platform.
Reporting and more features of emminent importance to your training business. Compile reports, correspondence and define processes yourself. Learn more ...
Managing Trainings & Participants
Our professional software for training administration supports multiple tasks with very detailed functionalities, such as:
Course- & Event Scheduling
Broad Function Portfolio
TCmanager® offers a broad portfolio of versatile and professional functionalities. Amongst other features these include:
- Interactive graphical schedules
- Various target groups
- Enrollment
- Individual Processes
- Automated event planning
- Feedback surveys
- Invoicing
- optional Qualification Management
- Reporting
Diverse Training Formats
TCmanager® Course Management Software exceeds management of classic seminars by far.
Employ and combine any of the following to your liking:
- Classroom training (seminars, courses)
- elearnings (WBTs)
- Webinars
- Tests & Quizzes
- Video-Tutorials
- Content of external learning platform
- Learning paths / training programs
- Blended Learning
Participant Management
Professional seminar providers demonstrate seamless execution of courses, which places the participants' learning success at the forefront. Therefore, seminar management software is crucial for efficiently and smoothly organizing seminars, workshops, or training sessions.
- Registration & Enrollment: Participants can easily register online, enter personal information, and process payments securely.
- Participant Management: Manage detailed participant profiles, including contact information, qualification status, and special attributes such as physical limitations.
- Waitlists: When a seminar is fully booked, interested parties can be placed on a waitlist and move up if spots become available or new courses are offered.
- Billing & Monetization: implify financial transactions with easy invoice generation, accounting exports, integration with payment providers, and seamless handling of cancellations, credits, and refunds.
- Participant Communication: Automated email notifications and messages to keep participants updated with registration confirmations, reminders, and important seminar information.
- CRM-Features: Classify participants into groups or categories based on experience level, interests, or educational background for targeted marketing and employee qualification.
- Certificates, Name Tags, Participant Lists: Automated generation of participation certificates, name tags, and attendee lists after successful course completion.
- Group Functions: Efficient management of group registrations, rebookings, and cancellations.
- Security & Privacy: Compliance with GDPR standards for the protection of participant data.
Interactive Resource-Planning
TCmanager® training administration supports minute coordination of trainer, rooms and equipment.
Automated course planning considers specific parameters such as trainer skills and experience, room size, and equipment, among others. An intelligent control system takes into account planning conflicts such as double bookings, required qualifications, booking conditions, and blocked times.
Interactive Schedule for Trainers
Calendars come with a range of interactive features:
- Enrolling participants directly within the schedule via mouse click.
- Planning, assigning trainers, rooms, or equipment, as well as rescheduling using drag & drop.
- Changes in the schedule update course data directly, informing participants and instructors by use of appropriate communication templates.
- Users can flexibly configure the calendar according to their personal preferences. This includes for example the level of detail displayed, the timeframe, and the color scheme.
- Schedules can be saved as "Goodies" and shared with colleagues.
Blended Learning Paths
Contemporary training programs encompass various formats, including classroom training, webinars, e-learning modules, tests, and workshops. Todays training program development involves harnessing the strengths of each format and integrating them into a cohesive learning journey.
Learners gain a clear and interactive preview of what to anticipate when you provide them with a visualization published on the Learning Platform.
Training Program (Blended Learning)
- Learning paths are assembled based on training routes. Individual course elements are arranged in a sequence.
- Links within each module provide additional information.
- Choices and optional supplementary courses can always be integrated.
- Color schemes, sequence, and displayed content can be adjusted based on provided templates or custom definitions. If you have a web designer, they can precisely replicate your corporate design through our application programming interface (API).
- A legend clarifies color schemes, proficiency levels, and symbolism.
Trainer Administration
Instructors are vital assets for a training center. Their respective knowledge, skills, and experience are just some of the relevant data you'd like to have at your fingertips.
TCmanager® training administration software not only documents this information, but also integrates them during planning and organisation of courses.
TCmanager® checks relevant skills when trainers are assigned to courses. The software also considers all relevant information concerning rooms and equipment thoroughly when running an automated planning process for the next period.
You might also want to provide trainers with access to the system via personal trainer portals. Instructors can find their respective schedules, information about participants, and course locations. They can also keep you updated with their personal data, availability, and more. Furthermore, trainers can confirm participants' achieved qualifications right there and then.
Quality Management and Feedback
Questionnaire for Quality Monitoring
Feedback Surveys
Monitor the perceived service quality by distributing feedback questionnaires to both participants and instructors. Inquire about their experience with the training services, the helpfulness of the course, the suitability of the facilities, and the assistance provided by staff.
Design the questionnaires yourself, incorporating diverse question types such as:
- Rating scales
- Yes/no inquiries
- Open text queries
- ...
Distribute questionnaires automatically before, during or after a training. Questionnaires are published directly in learners' personal portals but may also be accessed via secure email links, or as a paper version in class.
TCmanager® evaluates anonymized questionnaires comprehensively, even across multiple course events. Gain insights into your standing and uphold your excellent reputation. Learn more about Reporting ...
Complaint Management
The integrated complaint management tool allows for the direct generation of to-dos and documents. Engage proactive measures to continuously improve the quality of your training offer. Take direct action! Learn more about Todos...
Settings & Administration Features
In addition to the numerous classic seminar management functions, TCmanager® supports a wide range of individual setting options, that precisely cater to your specific needs. You can adjust configurations anytime yourself, according to your requirements.
Local and international settings, training catalogs, invoicing, correspondence and supporting processes are defined within the versatile system administration, which is an integrated part of our course administration.
How can we help you?
Have you got any questions? We would love to help you!
Call +49 (0)89 3090 839 30 to speak to us!
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